2023 Fall Charter Yacht Show

• Show dates Tuesday November 7th - Friday November 10th (until noon) 2023
• Coordinator: Janet Oliver 284-494-6017 (not during show dates) / 284-346-2739 [email protected]
• Host venue: Nanny Cay Hotel & Marina
• Dockmaster: Justin Smit
• Marina Office**: 284-394-2512  Email: [email protected] or VHF Channel 16/68

**NOTE: CYS submits a list of all registered yachts and yacht details to the marina. You DO NOT need to call the marina to reserve a spot. Assigned spaces will be released approximately a week before the show.

SPECIAL SHOW RATES!

Whilst dockage, electricity and water are NOT covered in your registration fees Nanny Cay continues to offer 10% off dockage rates for members only. Before entering the marina, be sure to call to confirm your approach. Once secured in your slip go to the marina office to sign in.

ARRIVAL and DEPARTURE dates on your profile are critical to placement on the docks. If you are uncertain, make your best guess and go back to change them at a later date. NOTE: Without dates your yacht will not show up on the list of Registered Yachts nor will we be notified of your registration.

IMPORTANT! If you are arriving from outside the BVI, DO NOT enter the marina without first clearing Customs and Immigration.

REGISTRATION FEES can be found below.

Visit Nanny Cay Marina for details on other marina fees.

• NOTE: We are currently waitlisting yachts until we complete draft placement of those already registered. Thank you for your patience.
• CYS Member Yacht: $400 (show fee) + 2024 membership dues
• Joining CYS Member Yacht: 2023 member dues (prorated to no less than 6 months). Refer to table below. + $400 (show fee) + 2024 membership dues (must be paid prior to 1st October)
• Non Member Yacht: $900
• Register and pay early and get as much as 15% off show fee and 5% off renewing membership fee. All discounts end 30th September. See table below.

Full CYS Membership is open to BVI based term charter boats with permanent crew aboard. Dues are based on maximum occupancy winter rates. (Not holiday rates)

CYS Associate Membership is available to term charter boats with permanent crew aboard, are foreign based but charter in BVI waters. Must meet Virgin Islands Shipping Registry requirements. Dues are based on maximum occupancy winter rates. (Not holiday rates).

Visit About Us to learn more about Associate Membership.

Early registration and payment: Up to 15% off Show Fee of $400 and 5% off renewing membership fees before 30th September

Reminder:

New member dues are prorated based on payment prior to or after May 31st.

2024 Membership fees for Show Yachts must be paid prior to 1st October.

Associate members should add $50 to membership fees.

Yacht Cancellation Policy:

• Cancellation must be in writing.
• Administrative cancellation fee of $50
• After September 23rd non-refundable fee of $150.
• Yachts cancelled after October 23rd No refund.

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Charter Yacht Broker Registration

• Before July 15th: Accredited Brokers: $75 each All other brokers: $125
• After July 15th: Accredited Brokers: $75 each All other brokers: $150
• Late registration (after October 1st): add $25
• Refer to the payment tab below for details
• Want to learn more about becoming an Accredited Broker? Select ACCREDITATION from the panel once you have logged in with your email address and password.

Broker Arrivals: The BVI is OPEN TO ALL regardless of vaccination status.

Shuttle available: Closer to the dates of the show we will advise of any special water taxi services being offered to brokers travelling into the BVI from St Thomas.

New Brokers: In order, to get the most out of the charter yacht show we require ALL new brokers complete the New Broker Online Course presented by CYBA (Charter Yacht Broker Association).

The course is designed to give you a thorough knowledge of the yacht charter business, and provide a resource for you to refer back to for guidance as your career evolves. Are you former or soon-to-be former crew? Many of the same have completed the course ahead of you and admit they learnt much more than they thought they would.

REDUCE, REUSE, RECYCLE: regardless of the location of our show, our environmental consciousness remains the same. We discourage the distribution of disposable water bottles at our shows. Brokers are encouraged to pack their favourite reusable bottle and we will ensure it never runs dry.

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As a non-profit organization we try to minimize extra fees wherever possible. In the past year we, unfortunately, have had to implement the policy of adding 4% to credit card charges. We are able to process VISA & MASTERCARD. We also accept payment by cash, or cheque especially from CYS members.

We apologize for the inconvenience but our Paypal account is on hold until further notice.

Credit Card Authorization Form: Complete form, scan or take a picture and return to [email protected]. Wire Transfers are also acceptable. Add $15 to cover bank charges. ACH transfers can also be accommodated if sending from a US bank account. Be sure to let us know the amount sent, when it was sent and the company name on the transfer. Contact us for full account details.

Wire Transfer or ACH Details

Banco Popular de Puerto Rico Ponce de Leon, 301 PDA6

Puerta de Tierra San Juan PR, 00901

ABA# 0215 020 11

SWIFT CODE: BPPR PRSX

For credit to: Charter Yacht Society of the BVI

a/c# 185 XXXXXX

Local Mailing Address:

Charter Yacht Society

PO Box 3252

Road Town, Tortola, BVI VG1110

OR

International Mailing Address:

Box 8309 PMB 713

Cruz Bay, St. John  VI 00831

Marine Expo Registration

One of the main objectives at our annual Charter Show is creating connections, whether connecting yacht crews and brokers or local businesses and crews. We take every opportunity to ensure the most is made of having all industry representatives in one place at one time.

The Marine Expo or Vendor's Night is the perfect venue for business representatives to showcase their goods or services to the industry. It is just one night but "Oh what a night!". Attendees can taste, feel, sample, and observe. Our marine industry is successful because the network of related businesses is one of the best in the world.

2023 Vendor's Night details include:

• When: November 7th from 6 pm – 9:00 pm (rain or moonshine)
• Location: In the vicinity of Peg Legs Tent @ Nanny Cay
• Set up: 3 pm onwards. If more time is needed, just let us know
• What to bring: “BYOT&T” Bring your own tent and table. We’ll draw the crowds but you'll need to bring your tent & table. If you are setting up your own tent we strongly encourage sandbags and/or breeze blocks to secure. There are a number of underground lines which we do not want to tap into.
  We have one large common tent area with a limited number of spaces. These spaces are reserved for sponsors, sister island attendees and then on a first come first serve basis. Single spaces only available.
• Lights and Power: Yes, bring an extension cord and some lights however industrial appliances cannot be accommodated.
• Can you sell at the event? Absolutely.
• Cost: $150 per single space
• Dismantling: We are guests at Nanny Cay and, as such, we are required to restore the property to its normal business state. Tents must be dismantled the day after the event.
• Contact: Email our office [email protected] to secure your space or ask questions.

Space is limited so let us know early if you want to participate. Sponsors will be given priority

Non-Exhibiting Vendor

For those who would like to promote goods or services but are unable to attend the Marine Expo, there is the option of registering as a Dock Walking Vendor. We ask the following of those in this category:

• Branded clothing and CYS badge should be worn whilst on the dock.
• Docks are open from 10 until 4. Lunch hour (12:30 - 2:00 pm) should be respected.
• Brokers take priority. If crew are engaged with brokers, plan to return later.
• Permission to board boats should not be assumed. It is at the invitation of crew.
• Does not give access to any other show events.
• Cost $100 per business. Max. 2 representatives
• Send us an email [email protected] and tell us: Business name, Nature of Business, Contact name and number.